New 3-Year Strategic Plan for the Center

The Vermont Center for Afterschool Excellence just completed an extensive planning process to update our 3-year Strategic Plan. The new plan covers from 2012 through 2015. It took us 6 months working with stakeholders at all levels to develop the new plan. Thank you to everyone who participated and gave us feedback during the process. Read on to view the new strategic plan!

Mission Statement:
The Vermont Center for Afterschool Excellence supports organizations in providing quality afterschool, summer, and expanded learning experiences so
that Vermont’s children and youth have the opportunities, skills, and resources they need to become healthy, productive members of society.

Goal 1: To create a broad partnership structure that promotes positive youth development and the education of Vermont’s children and youth in creative
and non-traditional ways that extend beyond the school day.

• Objective 1A: The Vermont Center for Afterschool Excellence will increase statewide influence on issues concerning afterschool, summer, and expanded learning programs by 2015 as seen through a sustained and active presence in state-level conversations and initiatives concerning education, child well-being, and positive youth development.

• Objective 1B: The Vermont Center for Afterschool Excellence will maintain a strong partnership structure with at least 15 active and established partnerships, including the addition of one to two new partnerships each year.

• Objective 1C: Each year, the Vermont Center for Afterschool Excellence will support the coordination of efforts across state agencies around funding opportunities, professional development initiatives, and policy priorities for afterschool, summer, and expanded learning programs.

• Objective 1D: The Vermont Center for Afterschool Excellence will create and support regional groups across Vermont aimed at building partnerships, developing advocacy and sustainability efforts, and providing professional development experiences and other quality initiatives.

• Objective 1E: By 2015, the Vermont Center for Afterschool Excellence will create resources and technical assistance that increase effective local partnerships insupport of afterschool, summer, and expanded learning programs through its Engaged Learners-Community Educators Initiative.
  

Goal 2: Establish a strong and diversified funding structure for afterschool, summer, and expanded learning programs in Vermont and policies that encourage partnerships, complementary connections, and collaboration.

• Objective 2A: The Vermont Center for Afterschool Excellence will build a strong, informed advocacy base throughout the state with active participation in every region by 2015.

• Objective 2B: The Vermont Center for Afterschool Excellence will establish a structure to ensure dedicated and diversified funding sources for afterschool, summer, and expanded learning programs in Vermont and resulting in at least one new funding stream for programs by 2015.

• Objective 2C: The Vermont Center for Afterschool Excellence will develop an informed and inclusive state policy agenda including the identification of at least three key issues per year and the development of at least two subsequent actions to communicate these issues during the legislative session.

• Objective 2D: The Vermont Center for Afterschool Excellence will conduct at least one research project each year to inform policy makers and state leaders, as well as the greater afterschool, summer, and expanded learning community.

• Objective 2E: Each year the Vermont Center for Afterschool Excellence will maintain communications with all three offices of the Congressional Delegation and regularly inform program partners and members of policy developments and discussions at the federal level having an impact upon afterschool, summer, and expanded learning programs.
  

Goal 3: Vermont will have an effective professional development system that ensures high-quality programs that support the intellectual, social, emotional, and physical development of children and youth.

• Objective 3A: The Vermont Center for Afterschool Excellence will have a comprehensive and flexible professional development system in place that meets the diverse needs of afterschool, summer, and expanded learning professionals and participation in these offerings will increase by 10% each year.

• Objective 3B: Each year, 80% of member programs will participate in at least one type of evaluation available through the Vermont Center for Afterschool Excellence and will report their results on an annual basis.

• Objective 3C: Each year the Vermont Center for Afterschool Excellence will have a system in place through its Engaged Learners-Community Educators Initiative to identify, evaluate, and replicate best and next practices in afterschool, summer, and expanded learning programs with a specific focus on engaged learners, school-community partnerships, and family engagement.

• Objective 3D: The Vermont Center for Afterschool Excellence will work with state agencies to ensure that Vermont’s policies regarding professional development support the development of individuals who can provide high-quality afterschool, summer, and expanded learning programs for children and youth and that these policies are effective and applicable across the spectrum of different program types.

Goal 4: The Vermont Center for Afterschool Excellence will continue to build organizational capacity.

• Objective 4A: The Vermont Center for Afterschool Excellence will continue to build a robust and effective governance structure able to pass all aspects of a comprehensive organizational audit each year, including the full participation of the partnership board, a healthy relationship with the fiscal agent, and appropriate guidance and oversight for the organization.

• Objective 4B: The Vermont Center for Afterschool Excellence will have a flexible and effective staffing structure each year with clear job descriptions and appropriate skill levels and meeting the highest levels of excellence in all work areas.

• Objective 4C: The Vermont Center for Afterschool Excellence will maintain or increase its financial level each year working to ensure that the organization has adequate funding for all areas of work (partnership, advocacy, quality) as well as reserve funds equal to at least three months of operating costs.

• Objective 4D: The Vermont Center for Afterschool Excellence will develop and implement a comprehensive marketing plan including outreach across multiple formats and resulting in a 10% increase in users each year in each of the following areas: Facebook fans, email subscribers, and unique visitors to the website.

• Objective 4E: The Vermont Center for Afterschool Excellence will have a viable and vibrant membership organization, with over 200 members by 2015, serving and connecting professionals working in afterschool, summer, and expanded learning programs in Vermont.

• Objective 4F: By 2015, the Vermont Center for Afterschool Excellence will have the appropriate structures in place to effectively award and manage program grants totaling at least $100,000/year.

June Recap on National and Vermont State Policy Discussions

National Level

In Vermont, we are fortunate to have a strong congressional delegation whose staff offices work hard to stay in touch with us about issues at the federal level concerning afterschool, summer, and expanded learning programs. The congressional delegation sent representatives to VTDOE’s Consolidated Federal Programs meeting in Killington on May 24th. Maggie Gendron (Senator Leahy’s office), Jessica Cardichon (Senator Sanders’ office), and Tricia Coates (Congressman Welch’s office) each spoke about the difficult struggle in Washington concerning federal budget cuts and fighting for funding for important programs (specifically mentioned were summer, afterschool, and early education). Other concerns mentioned, included:

• ESEA Reauthorization‐ hoping for a base bill out of committee by the end of June and looking to move towards a more supportive, less punitive system for schools in need of support
• Importance of continuing formula funding for key programs (as opposed to moving programs to a competitive grant process like Race to the Top)
• Establishing an Office of Rural Education within the US Department of Education for the protection and interests of rural districts and rural states
• Senator Sanders has introduced new legislation (Secondary School Reentry Act) aimed at increasing efforts to reengage discounted youth who have dropped out of school

State Level

There were a number of important issues to watch in Vermont this legislative session concerning education and services to children and youth. We appreciate the work of our partner, Voices for Vermont’s Children, in helping to keep us informed in the state policy arena.

• The State Budget for FY2012 saw a number of programs and grants that were initially cut in the Governor’s proposed budget partially restored by the legislature. The Coalition of Teen Centers grant is one particular program that we were watching (originally eliminated but ultimately restored with a 50% cut).
• H.97 was a bill proposed this year to allow limited collective bargaining between childcare workers and the state of Vermont. During the legislative session we received a number of calls and emails from afterschool program providers expressing support on both sides of the issue. In the end the House Human Services Committee removed licensed child‐care centers from the bargaining unit, meaning that it will apply primarily to registered and licensed family child‐care homes. Center and school‐based afterschool programs are no longer included in the collective bargaining unit. The bill will be taken up by the Senate during the 2012 legislative session.
• Although proposed under Challenges for Change, the Administration decided not to centralize child care subsidy eligibility programs. Instead the system for determining eligibility will continue to work through the currently designated community agencies.
• The House Human Services Committee directed Building Bright Futures to follow through on the work outlined in the Kids Are Priority One Coalition’s Quality Matters campaign to improve the quality of early education and care.

Also at the state level this spring, although not in the legislature, Emanuel Betz, VTDOE State Coordinator for Vermont’s 21st Century Community Learning Centers, announced in a statewide conference call proposed developments to Vermont’s 21C program that would require programs in Years 10 and beyond to show a minimum of 75% program sustainability. He also issued a “call to action” to program directors to look towards regional and state collaborations as a way to strength sustainability in the future, especially if federal funding for the program is cut.

Mapping Afterschool

The past several months, we've been working on a research and mapping project to finally get all the afterschool programs in Vermont identified and listed in a single database. We've used several different sources to identify programs, including: (1) all licensed school age care programs listed in the Bright Futures Information System; (2) Vermont Department of Education's current 21st Century Community Learning Centers (21C) programs; (3) information on nationally-affiliated programs such as the YMCA and the Boys & Girls Clubs; (4) information on teen centers from the VT Coalition of Teen Centers; and (5) a program-based survey developed by the Vermont Center for Afterschool Excellence.

Recognizing that our work on this is not yet complete, at this point in our research we have located...

• 383 afterschool programs (Click HERE to view an overall program map)
• 238 licensed school age care afterschool programs (see map),
• 132 program sites associated with 21C (see map),
• 43 Teen Center sites (see map),
• 22 sites run by Boys & Girls Clubs, and
• 15 sites run by a YMCA (see map).

We expect that we are still missing some afterschool programs and hope that as people learn more about the project and see the associated maps we'll hear from you about other sites that we should include and/or corrections that should be made. (For instance, we think we are missing a number of YMCA sites in Franklin County and are looking for confirmation on this and where they are.) As you review the maps and data, we hope you will be in touch and help us build an accurate picture of Vermont Afterschool.

The first step in this project has been simply to identify what programs exist in Vermont (basically a counting exercise). It sounds simple, but just knowing these numbers is incredibly important in being able to talk about the field and the extent of programs. As we strive to strengthen our common voice and vision for afterschool, it is critical to know who is working in afterschool, what programs are offered, and how many children and youth they are serving. Last year when we held our Vermont Afterschool Legislative Day we didn't have a comprehensive count of programs; this year we will.

The second step in the project has been to map program locations in a Geographic Information System (GIS). This allows us to look not only at who is out there but to also take into account where they are (both their absolute and relative location). We can use the GIS to analyze where programs are located with respect to schools (see map) or other entities. We can also look at relations between programs. For instance, finding the locations of all afterschool programs that are licensed and receive 21C funding (see map).

Our next step in the project will be to use the results of our program survey to look at program capacity and to begin to identify gaps in service and funding.

We'd love to hear you ideas about what else you would like would like to know and where we should take this project next. Post a comment or send an email!

Celebration and Learning

This week we celebrate national Lights On! Afterschool. Thousands of programs across the nation have registered their Lights On! Afterschool events with the Afterschool Alliance (see event listings). The value of celebrating together nationwide is immense, but I especially appreciate how we do it in Vermont. Lights On! Afterschool in Vermont features local events and celebrations where we highlight our kids and programs by inviting in families and community members to celebrate with us. And then at the end of the week, we come together at the statewide afterschool conference as professionals, teachers, instructors, and staff for a full day of learning and sharing to improve our practice. This combination of celebration and learning is a powerful one, especially if we bring the same level of excitement and enthusiasm to both.

Over the last three years our statewide afterschool conference has grown to serve between 350-400 participants each year. We enjoy the consistent support of three major sponsors (Vermont Department of Education, Child Development Division- Department of Children and Families, and Scholastic) and the contributions of countless talented presenters and supporting businesses and organizations. These contributions allow us to bring 30 workshops for conference participants to choose from during the course of this single day.

But how do you choose which workshops to attend? One strategy I’ve seen employed by projects with many staff is to divvy up the workshops and get staff to as many different things as possible with the idea that it’s best to spread out and have people see lots of different things. Others follow the theory that you should have everyone on staff hear the same thing with the thought that this will make it easier to implement new programs and strategies back home. I’ve also heard people say that the best way to make workshop selections is to encourage each individual to pick the options that most interest him or her and then have high expectations that everyone bring back real and applicable knowledge from whatever they attended.

Often we design our professional development opportunities and make our selections by asking ourselves: What training or support do our staff and directors need? Or what topics am I personally or professionally interested in? But perhaps we should back up a bit and ask instead: What outcomes do we want to see for our kids and how will this training support us in helping them to achieve those outcomes? The difference in these questions is subtle but critical. By focusing on the goals and desires we have for the children and youth in our programs, we do three things:

1. We put the kids back in the center of what we are doing;
2. We create an expectation that any workshop or training we attend should have a positive and tangible impact on the way we run our programs; and
3. We add a sense of urgency to the experience.

Wouldn’t it be better for someone to attend a workshop on “Hands-on Science” not because she needs the hours for her license or because a report said doing more science afterschool was good, but because she recognizes that the kids in her program are struggling in this area and are counting on her to create opportunities and experience that will help them out?

I recently read an interesting blog on Learning Forward where the author reflects on different levels of enthusiasm in corporate trainings versus educational settings. While based on observations at one moment in time, the author’s points made me think about how we approach professional development opportunities and whether or not we bring the same sense of purpose and energy to the workshops we attend. See what you think at about her Reflections and if you agree with her points.

The conference this week will give us all the chance to make choices and attend workshops that best match what our kids need for us to learn. I also encourage readers to check out some of the other conferences and training events held in other states. You can find listings and links to upcoming conferences and events around the country at the statewide networks webpage. If you see a topic or resource that would help you to better support the kids in your program, please let us know.

Looking forward with enthusiasm and excitement to Lights On! Afterschool and the Vermont Afterschool Conference-

Discussions in DC

Last week I attended the national meeting for network leads of the Mott Statewide Afterschool Networks. The C.S. Mott Foundation currently funds Statewide Afterschool Networks in 40 different states and networks leads gathered for three days last week to focus on leadership, policy, and network management.

As at any conference, there were a number of different important issues to discuss, debate, and consider. I'd like to share with you one particular stream that generated much discussion: Federal policy regarding expanded learning opportunities. This discussion opened with a plenary featuring two congressional staffers as panelists: Lillian Pace, Office of Congressman Dale Kildee, House Education and Labor Committee, and Lindsay Hunsicker, Office of Senator Enzi, Senate HELP Committee. (HELP stands for Health, Education, Labor, & Pensions.)

The context for the plenary was how the reauthorization of the Elementary and Secondary Education Act (the legislation that includes the 21st Century Community Learning Centers Program) can support continued investments in afterschool and new thinking on Expanded Learning Opportunities (ELO). Both panelists were well-informed on the topic, and it was interesting to see this inside, staffer view on federal policy discussions about afterschool and ELO. Below are a few of the points I took away from the panel and subsequent discussions:

• It's about the money. Supporters of both afterschool and of extended day have similar goals and desired outcomes in mind. Both approaches look at using time differently to support learning and at expanding the amount of time during the day and over the summer that children and youth have access to programs and supports. However, proposed changes to the 21st Century Community Learning Centers (21C) program that would include "extended day" as an allowable use puts these two program types into competition for the same pot of money. Despite their commonalities in goals and outcomes, this direct competition for funds has tended to result in these two approaches to ELO finding themselves on different sides of the debate.
  
• Appropriations versus Authorization. By adding "extended day programs" to the allowable uses of funds for the 21C program in the Senate Appropriations Committee, the Appropriations Committee essentially moved this discussion forward at a quicker pace than the Committee members and staff on the authorizing side of ESEA expected. (Simply put: "Authorization" is where the laws are written and "Appropriations" is where money is allocated to fund the laws.) Concerns have been raised about whether or not Appropriations is the appropriate place to have these conversations or whether these types of policy changes should remain in the purview of the committees responsible for the reauthorization of ESEA.
• Bipartisan Issue. The speakers were very clear in stating that this current debate on ELO and educational policy is not a partisan issue. You will find both Democrats and Republicans speaking strongly in favor of afterschool programming and you will also find members of both parties in favor of extended day programs. The debate does not follow party lines. The message I heard was that both sides of the aisle are interested in education reform and in providing more time for learning, more opportunities for children and youth, and in finding creative approaches for doing so.
• Flexibility and Choice. One of the strongest argument I heard coming out of this discussion on behalf of including extended day programs as one of the allowable uses for 21C funding was that opening up the legislation in this way gives schools and communities more flexibility in exploring a range of options and program types to best meet their students' needs.
  
• Cost Difference. A strong argument I heard on the other side for why opening up 21C funding in this way does not make sense focused on the great cost difference between running an afterschool program versus an extended day program. The concern voiced was that the cost to run one extended day program (adding about 30% more time to the school day/year) would run much higher than what it currently costs to run a comprehensive afterschool program. The concern is that using 21C funds for extended day programs in a few communities could result in many other communities losing their afterschool programs altogether.
  
• Role of Community Partners. Regardless of ELO model favored, it seems that both sides are looking carefully at the role of community partners and how these outside partners and organizations can best be used to support student learning opportunities.
  
• More Information Needed. I came away from these discussions with a clear desire to understand more about what these different models and approaches to ELO would look like in Vermont. What examples do we have that are currently working in Vermont schools and communities? What are the outcomes for students ? What are the cost trade-offs? What role do community partners play in these different contexts? What information will communities need in order to make these decisions and choose between the different models as education reform moves forward?

If you are interested in following more on these discussions, I encourage you to check out Mary-Ellen Phelps Deily's blog, Beyond School. Mary-Ellen has worked as both an editor and reporter for Education Week and she's been following the discussions on expanded learning time at the national level.

Summer Learning: A New Media Adventure

As we know in the afterschool world, summer learning is key to supporting student success. Summer is also a great time for adults to try something new-- to expand our learning, add to our toolbox, and enjoy new experiences. One of the things I've been working on and pondering this summer is how to use some of the new media tools out there to open up our conversation in Vermont about afterschool, expanding learning time, education reform, and summer learning.

Last week I picked up Ron Ploof's new book, Read This First: The Executive's Guide to New Media- from Blogs to Social Networks. (That should give you a good clue at how new I am to all this!) It's a surprisingly fun read and, while written for business executives, the ideas about using "New Media" tools (like Facebook, Twitter, blogs, RSS, Google Alerts, etc.) also make good sense for a fledgling non-profit and statewide partnership organization like ours. Ploof emphasizes three ways we can use New Media: (1) to listen to what's being said in our field; (2) to communicate what we're doing and thinking; and (3) to encourage others to participate by commenting, contributing, and asking questions.

Last month the we launched our Facebook fan page for the Vermont Center for Afterschool Excellence. Since I wasn't even on Facebook myself yet creating the page for the Center and figuring out how best to use it has been a giant learning curve for me. The thing that has been most striking and most rewarding has been the different mix of faces and new friends that have shown up as our facebook fans. While there are a few people on there that I see pretty regularly through work, what's most exciting are all the faces and names that I either don't yet know or who I haven't seen in awhile. How cool is that? Creating that fan page opened up a whole new group to share information and resources with and to get ideas and feedback from. And while I'm still learning as I go, I love the new energy and the expansion of ideas that this venue brings.

Ultimately our statewide network belongs to the afterschool partners and programs in Vermont. I hope this new blog can help in building joint ownership and awareness across the state. My thought is to use this blog to have regular conversations with those of you out there who want to listen and respond. I'd like to share what we're thinking and doing at the Center as we work to build this partnership organization and support afterschool programs in Vermont. I'd like to tell you what the Partner Advisory Council is up to and have you get to know those folks a little better. I'd like to talk about important issues and policy decisions in our state that affect our programs and the families and kids we serve. And I'd like to hear your comments, spread the news about your own programs and successes, and be able to answer your questions.

So, thanks for checking in and for joining me in building this statewide conversation. I'm looking forward to the adventure.